Mtuba Christian Academy respects the privacy of parents, guardians, learners, staff, applicants, and website visitors. We are committed to protecting personal information in line with the Protection of Personal Information Act, known as POPIA.
POPIA aims to protect personal information processed by public and private bodies and sets minimum requirements for lawful processing. The Information Regulator is responsible for monitoring and enforcing POPIA compliance in South Africa.
The purpose of this policy is to explain how Mtuba Christian Academy collects, uses, stores, shares, protects, and manages personal information.
This policy applies to information collected through our website, school forms, admissions process, communication platforms, school administration, and other school-related activities.
For the purposes of POPIA, Mtuba Christian Academy is the responsible party when we collect and process personal information for school-related purposes.
This means we are responsible for ensuring that personal information is handled lawfully, carefully, and securely.
We may collect personal information such as:
Personal information can include details such as identity numbers, addresses, contact numbers, email addresses, biometric information, and educational, financial, medical, criminal, or employment history.
Mtuba Christian Academy may collect and use personal information to:
We will only use personal information for the purpose for which it was collected, or for a lawful school-related purpose.
Because Mtuba Christian Academy is a school, we may collect and process personal information relating to children and learners.
Learner information is handled with care and confidentiality. It is used for admissions, education, administration, safety, communication, support, and legal compliance.
Where required, learner information must be provided by a parent, legal guardian, or authorised person.
By submitting personal information to Mtuba Christian Academy, you confirm that the information is accurate and that you are authorised to provide it.
Where consent is required, we will use the information only for the purpose agreed to. In some cases, we may process personal information without consent where the law allows it, such as for school administration, legal compliance, legitimate school operations, or learner safety.
Mtuba Christian Academy does not sell personal information.
We may share personal information where necessary with:
Any service provider that handles personal information on behalf of the school is expected to keep that information private and secure.
We take reasonable steps to protect personal information against loss, misuse, unauthorised access, disclosure, alteration, or destruction.
This may include physical security, password protection, access control, secure storage, staff awareness, and responsible handling of school records.
No online system is completely risk-free, but we aim to use reasonable safeguards to protect the information entrusted to us.
Parents, guardians, staff, and website users are responsible for providing correct and updated information.
Please inform the school if your contact details, emergency details, address, or other important information changes.
We keep personal information only for as long as necessary for the purpose it was collected, or as required by law, school policies, accounting rules, education requirements, or legitimate administrative purposes.
When information is no longer needed, we will take reasonable steps to delete, destroy, or de-identify it.
Under POPIA, data subjects have rights relating to their personal information. These include the right to know whether a responsible party holds their personal information, to request access to it, and to request correction or deletion where applicable.
You may ask Mtuba Christian Academy to:
Requests must be made in writing and may be subject to verification.
When you submit an enquiry, application, or contact form on our website, you agree that Mtuba Christian Academy may contact you using the details provided.
This may include communication by phone, email, SMS, WhatsApp, or other suitable methods relating to your enquiry, application, learner, account, or school matters.
Mtuba Christian Academy may send school-related communication, notices, updates, newsletters, or information to parents, guardians, staff, learners, or interested parties.
Where direct marketing consent is required, we will request consent before sending such communication. The Information Regulator provides guidance on direct marketing under POPIA, including electronic communication.
If we become aware of a security breach involving personal information, we will take reasonable steps to investigate, limit harm, and notify affected parties or the Information Regulator where required.
If you believe your personal information has not been handled correctly, please contact Mtuba Christian Academy first so that we can try to resolve the matter.
You may also lodge a complaint with the Information Regulator. The Information Regulator states that complaints can be submitted where there is alleged interference with the protection of a data subject’s personal information.
For questions about this POPIA Policy or your personal information, please contact:
Mtuba Christian Academy
Address: Old Mill Road, Riverview, Mtubatuba, 3935
Website: https://mcacademy.co.za/
Email: reception@mcacademy.co.za
Telephone: +27 (35) 940 1272
WhatsApp: 065 833 8521
